Guide

Getting Started

The Business Email Signature Generator is a free tool that helps you create professional email signatures in seconds. No sign-up required.

How to Create Your Signature

Step 1: Fill in Your Information

On the homepage, you'll see a form on the left side. Fill in your details:

• Name (required) — Your full name as it should appear in the signature
• Job Title — Your professional title or position
• Company — Your company or organization name
• Email (required) — Your business email address
• Phone — Your business phone number
• Website — Your company website URL
• Address — Your office or business address

Step 2: Add Social Media Links

Below the basic info, you can add links to your social profiles:

• LinkedIn — Your professional profile
• Twitter/X — Your Twitter handle
• Facebook — Your Facebook page
• Instagram — Your Instagram profile

Step 3: Choose a Template

As you type, all 9 signature templates update in real-time on the right side. Templates are organized into three styles:

• Minimal — Clean, text-only designs
• Modern — Icons and separators for a polished look
• Creative — Unique layouts to stand out

Step 4: Copy Your Signature

Once you're happy with a template, click:

• Copy HTML — Copies a styled version that preserves formatting (recommended for Gmail, Outlook)
• Copy Text — Copies a plain text version for maximum compatibility

Step 5: Add to Your Email Client

Paste the copied signature into your email client's signature settings:

Gmail:

1. Open Gmail > Settings > General
2. Scroll to "Signature"
3. Click "Create new" and paste your signature

Outlook:

1. File > Options > Mail > Signatures
2. Create a new signature and paste

Apple Mail:

1. Mail > Settings > Signatures
2. Add a new signature and paste

Thunderbird:

1. Account Settings > Signature text
2. Check "Use HTML" and paste

Tips

• Keep your signature concise — name, title, company, and contact info are enough
• Use a professional email address (your name, not a nickname)
• Include at least one social media link for credibility
• Test your signature by sending a test email to yourself

FAQ

Is it really free? Yes, completely free with no hidden costs.

Is my data safe? All data stays in your browser. Nothing is sent to any server.

Can I use it for my team? Yes! Each team member can create their own signature individually.